Executive Assistant - President #809

Our client, with its head office in Montreal East, is seeking an executive assistant to support the president and the senior management team.

Are you looking for a company that is committed to their employees’ well-being? Do you want to be associated with a company that helps keep the family-like atmosphere alive and allows new employees to quickly, yet patiently, integrate? Don’t hesitate in taking this great career opportunity. 

Reporting to the president, the candidate is responsible for providing administrative support, pilot committees for all the members of senior management and management.

Apply now! A human, exciting and fast-paced environment awaits you!

Description of responsibilities 

• Manage, prepare and plan business meetings for the senior management and shareholders, as well as prepare the agendas;
• Manage and plan different conferences;
• Oversee corporate events (golf, hockey, Christmas party, etc.);
• Reserve flight tickets, hotels, vehicles for the senior management;
• Write, verify, translate letters, memorandums, PowerPoint presentations;
• Follow-up and update the senior management’s calendars and agendas;
• Answer and filter all calls for management;
• Verify the call for tenders on SEAO and MERX;
• Prepare memorandums with the MTQ (contract periods) and Kativik;
• Oversee the francization and organize semi-annual meetings;
• Sort, open and distribute management’s mail;
• Update many company agreements and contracts from time to time and follow-up on upcoming deadlines;
• Manage the seniors’ timesheets;
• Layout, print and enter the data from the reports;
• Answer questions about donations and sponsorships;
• Renew subscriptions, associations and magazines;
• Manage annual cards for clients and suppliers;
• Take part in selecting promotional objects;
• Follow-up on expenses and expenditure statements;
• Follow-up on invoices to pay (signatures, BP, etc.);
• Carry out any other similar tasks requested by your immediate superior or needed for your functions.

Benefits of the position:

• Well-established company culture and corporate values.
• Company that cares about their employees’ personal and professional development.
• Nice and family-like work atmosphere.
• Very competitive salary.
• Group insurance offered and a RRSP contribution program (employee and employer).
• Gym on site.
• Work schedule: you finish an hour earlier on Friday.
• The company is closed from Christmas to the New Year
• Many corporate activities.

The ideal candidate will:

• Be multi-skilled.
• Have a great attitude and be flexible.
• Be a team player with great personal and organizational skills.
• Be self-sufficient.

Requirements:

• DCS in office automation or relevant experience.
• Minimum 5-10 years of work experience with senior management.
• Relevant experience managing events.
• Extensive knowledge in Office.
• Bilingualism is required (spoken and written).

Salary: 60 000$ to 70 000$ per year

Schedule: Day / Monday-Friday

Status: Permanent

Want to take action? Send your application by email to Isabelle Beaucage