Assistant Receptionist #1593

New recruitment partner of this company

Do not miss this opportunity to fill the position of assistant receptionist, a position that will let you travel the world.

Our client is a multinational firm in sporting events and is looking for an assistant receptionist for their downtown office.

The main tasks:

• Greet guests and callers, and transfer them to the appropriate people in the Agency.
• Manage voicemails and fax boxes.
• Review the HR emails and address relevant queries.
• Ensure that statutory holiday messages are updated when required.
• Coordinate incoming and outgoing mail, as well as courier services.
• Prepare, distribute and collect visitor passes.
• Provide assistance for conference calling.
• Manage the access card system and daily reports.
• Assist with conference room reservations and coordinate with catering needs.
• Ensure meeting rooms and storage areas are kept in an organized and tidy manner.
• Be responsible for procurement and inventory of office supplies.
• Ensure appropriate finance process is followed for purchases and budgets.
• Assist with shipment preparation and prepare shipping quotes.
• Submit facilities maintenance requests via the online system.
• Morning “start-up”: lights, coffee machine, water machine.
• Back up to HR Assistant.
• Other related tasks as requested.

Are you ready to take on new challenges? We want to meet you!

The benefits of the position:

• 4 weeks of vacation after one year.
• Pension plan with employer contribution.
• Complete range of social benefits.

Bedard Resources offers you:

• 20 years of experience in the field of recruitment.
• We tailor to all industries.
• We have 10 convenient locations.
• Our services are free for job seekers.
• Your application will remain confidential at all time.

The ideal candidate will:

• Have excellent people skills.
• Have good spoken and writing skills.
• Have good planning and organizational skills.
• Have strong ethics.
• Know Spanish, an asset.
• Have a pleasant demeanor.
• Take initiative and have and flexibility.
• Understand confidentiality, be tact and mature.

Requirements:

• Fully bilingual (French and English).
• Additional language skills, an asset.
• Good knowledge of MS Office.

Salary: 45 000$ per year

Schedule: Day shift / 7:30am to 4:30pm / 40 hours a week

Status: Permanent

Please send your CV to Marie-Josée Forand.